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Assistant

Employment Status
Permanent Full-Time
Location
North York, ON
Department
Retail
Reporting To
Investment Advisor Team and Branch Management
Job Id
NY – 027
Job Level
L3
Seniority Level
Associate
Position Overview

The ideal applicant will be an active team participant in an expanding high-net-worth holistic wealth management business. The applicant will be responsible for providing administrative assistance to the team as required.

Duties & Responsibilities
  • Support the Investment team in general administrative duties in the management of client accounts
  • Support the Investment team prepare client reviews and presentations
  • Provide administrative support in opening accounts and keeping client files up to date
  • Maintain administrative liaison with the different operations departments.
  • Type memos, letters and documents
  • Prepare and manage periodic mass mailings to existing and potential clients
  • Monitor all pending and outstanding paperwork; diarize to follow up regularly
  • Process all client banking related transactions
  • Request transfers and follow up to completion
  • Set up client accounts on dividend reinvestment program as requested
  • Process all client account contributions, de-registrations, withdrawal requests, cheques, and payment changes
  • Compile tax packages and send them out to clients during tax season
  • Process year-end client charitable donations
  • Attend all branch meetings and report to team on any pertinent developments
  • Maintain appointment agenda for Investment team
  • Provide marketing support to the team as required
  • File and scan documents
Skills & Qualifications
  • Exceptional client service skills
  • Strong organizational skills and ability to prioritize
  • Ability to work autonomously while exhibiting initiative and attention to detail
  • Excellent oral and written communication
  • Proficient in MS Office (Word, Excel, PowerPoint and Outlook)
Education
  • Undergraduate degree, along with 1 year business / office experience
  • The completion of the Canadian Securities Course (CSC) and Conduct and Practice Handbook (CPH) would be an asset
  • Prior work experience in financial services would be an asset